Privacy Policy
McCartney Maxwell Ltd is a recruitment business which provides work-finding services to its clients and work-seekers. McCartney Maxwell Ltd must process personal data (including sensitive personal data) so that it can provide these services – in doing so, McCartney Maxwell Ltd acts as a data controller.
You may give your personal details to McCartney Maxwell Ltd directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. McCartney Maxwell Ltd must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with this privacy statement. At all times we will comply with current data protection laws.
Purpose of processing and legal basis
McCartney Maxwell Ltd will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.
In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.
We must have a legal basis to process your personal data. The legal bases we rely upon to offer our work-finding services to you are:
- Where we have a legitimate interest
- To comply with a legal obligation that we have
- To fulfil a contractual obligation that we have with you
Legitimate interest
This is where McCartney Maxwell Ltd has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Where McCartney Maxwell Ltd has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:
- Managing our database and keeping work-seeker records up to date;
- Providing work-finding services to you and our clients;
- Contacting you to seek your consent where we need it;
- Giving you information about similar products or services that you have used from us recently;
Statutory/contractual requirement
McCartney Maxwell Ltd has certain legal and contractual requirements to collect personal data (e.g. to comply with the Conduct of Employment Agencies and Employment Businesses Regulations 2003, immigration and tax legislation, and in some circumstances safeguarding requirements.) Our clients may also require this personal data, and/or we may need your data to enter into a contract with you. If you do not give us personal data we need to collect we may not be able to continue to provide work-finding services to you.
Recipient/s of data
McCartney Maxwell Ltd will process your personal data and/or sensitive personal data with the following recipients:
- Clients (whom we may introduce or supply you to)
- Former employers whom we may seek references from (we’ll always ask for your permission first)
- Payroll service providers who manage payroll on our behalf or other payment intermediaries whom we may introduce you to
- Other recruitment agencies in the supply chain
Source of the personal data: McCartney Maxwell Ltd sourced your personal data/sensitive personal data:
- From jobs boards including Reed, CV Library, Indeed and LinkedIn
- A former employer
- A referee whose details you previously provided to us
Data retention
McCartney Maxwell Ltd will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time. For example, the Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from after the date on which we last provide you with work-finding services.
We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation. This is currently 3 to 6 years.
Your rights
Please be aware that you have the following data protection rights:
- The right to be informed about the personal data the Company processes on you;
- The right of access to the personal data the Company processes on you;
- The right to rectification of your personal data;
- The right to erasure of your personal data in certain circumstances;
- The right to restrict processing of your personal data;
- The right to data portability in certain circumstances;
- The right to object to the processing of your personal data that was based on a public or legitimate interest;
- The right not to be subjected to automated decision making and profiling; and
- The right to withdraw consent at any time.
There may be circumstances where McCartney Maxwell Ltd will still need to process your data for legal or official reasons. Where this is the case, we will tell you and we will restrict the data to only what is necessary for those specific reasons.
If you believe that any of your data that McCartney Maxwell Ltd processes is incorrect or incomplete, please contact us on yvette@mccartney-maxwell.com and we will take reasonable steps to check its accuracy and correct it where necessary.
Data Security
McCartney Maxwell Ltd takes every precaution to protect our users’ information.
Only employees who need the information to perform a specific job (for example, consultants, our accounts clerk or a marketing assistant) are granted access to your information.
McCartney Maxwell Ltd uses all reasonable efforts to safeguard your personal information. However, you should be aware that the use of email/ the Internet is not entirely secure and for this reason McCartney Maxwell Ltd cannot guarantee the security or integrity of any personal information which is transferred from you or to you via email/ the Internet.
If you share a device with others we recommend that you do not select the “remember my details” function when that option is offered.
Changes to this privacy statement
Match Recruitment holds the right to update this privacy statement from time to time.
Complaints or queries
If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Shaun Rickard, Director. Email: yvette@mccartney-maxwell.com
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.